Overview about gem registration

GeM portal (Government e-Marketplace) is an online portal launched by the government through which government issues tenders for various day to day needs of different government organizations, public sector undertaking and departments. The main motive to introduce GeM portal is to enhance transparency, efficiency speed in public procurement as well as employment. By registering through this portal, the seller as well as buyer can buy or sell their products to the Government. Government e-marketplace, commonly known as GeM, is a platform hosted by DGS&D for procurement of goods and services by the Government department. Public procurement has always been an essential part of the government activities. The government intention behind introducing GeM was to enhance transparency, efficiency and speed in public procurement. GeM provides the tools of e-bidding, reverse e-auction and demand aggregation to facilitate the government users achieve the best value for their money.

The list of entities who can register their business on the GeM portal is Proprietorship, Partnership, Limited Liability Partnership, Private Limited Company, Public Limited Company, Foreign Subsidiary Company etc.

GeM PORTAL: It is an e-commerce portal to facilitate and enable easy online procurement of consumer goods and services required by several government departments, associations and public sector undertakings in India. The sole purpose of this online portal is to enhance transparency, efficiency and speed in public procurement along with the inclusion. To avail all the benefits of the GeM, one needs to register themselves as a buyer or seller on the online GeM portal.

Important Points:

• To act as a Reseller, an Authorization letter (From OEM) is required for a particular category of products

• OEM's are classified into 5 Types:

  1. Manufacturers

  2. Brand Owners & Third-Party Manufacturing

  3. Importer & Authorized Sellers

  4. Service Provider

  5. Assemblers

Why We Should Opt for Gem Registration?

GEM registration helps to authorize the manufacturer, small dealers and service providers to enter the wide and interactive online platform, where they can directly sell their products & services to various buyers from the government departments, organizations and PSUs. It enables the authorized governments to buy the goods and services directly from the private traders and manufacturers instantly and hassle-free.

Gem Process Registration

• Step1 Creation of ID and completion of profile.

• Step2 Bidder can be a reseller or an OEM

• Step3 To get the OEM Certificate, manufactures are required to go through GeM Vendor Assessment.

• Step4 Once a Bidder is registered as a reseller or as an OEM then product listing is required.

• Step5 Products are on approval mode from the GeM admin department.

Process of Gem Registration as a Seller:

• Step1 Creation of ID

• Step2 Completion of profile

• Step3 Money Payment caution

• Step4 OEM Panel Application/Vendor Assessment (Mandatory for manufacturers)

• Step5 Listing of brands

• Step6 Listing of Product

• Step7 Bid participation

Process of Gem Registration as a Buyer:

• Step1 Aadhar authentication

• Step2 Form filing and completion

• Step3 GeM Inspection

• Step4 GeM Approval

Documents Required for Gem Registration:

Documents required for Proprietorship Registration:

• PAN Card

• Aadhar Card

• GST Certificate

• Email Id

• Mobile Number

• Bank Account Details

• ITR Form last three years (if company is more than 2 yrs old)

• UDYAM Certificate (if have)

Documents required for the registration of Partnership firm:

• Company PAN

• Director PAN Card (key person)

• Aadhar Card (key person)

• GST Certificate

• Email id

• Mobile Number

• Bank Account Details

• ITR Form last three years (if company is more than 2 yrs old)

• UDYAM Certificate (if have)

Documents required for the registration of Company:

• Company PAN

• Director PAN Card (key person)

• Aadhar Card (key person)

• GST Certificate

• Email id

• Mobile Number

• Bank Account Details

• CIN Number

• ITR Form last three years (if company is more than 2 yr old)

• UDYAM Certificate (if have)

Documents required for registration of Trust/Society:

• Company PAN

• Director PAN Card (key person)

• Aadhar Card (key person)

• GST Certificate

• Email id

• Mobile Number

• Bank Account Details

• ITR Form last three years (if company is more than 2 yr old)

• UDYAM Certificate (if have)

Guidelines to Apply on Gem Portal:

1. Organization Name: Enter the name of the Organizations/Business as per PAN Card.

2. Type of Organization: Select type of organization of your business.

3. Email ID: Enter a valid email address Authorized person, our executive will call to verify Email OTP.

4. Mobile Number: Enter a valid 10 Digit mobile number of Authorized person, our executive will call to verify mobile OTP.

5. Aadhar Number of authorised person: Enter Aadhar Card number of Owner or Director.

6. PAN Number of authorised person: Enter PAN Card number of Authorised person or company 9if available).

7. GST: Select whether you have GST or not, if yes enter GST number.

8. Did you filed Income Tax Return?: Select whether you have filled income tax for last year.

Benefits of Registering on Gem Portal:

Advantage of GeM Registration for sellers:

• Access to National Public Procurement market

• Special provisions and sections for startups,MSMEs, and Emporium products

• Fully online, paperless, and contactless platform

• Multiple invoices for a single order

• Easy access to participate in bids/reverse auction

• The clock has been enabled in RA to display the remaining time for seller participation

• All sellers will be shown reasons for rejection

• Seller friendly dashboard for monitoring supplies & payments

• Seller belonging to North-East states and J & K are exempted from ITR at the time of bid participation

• Dynamic Pricing- Price can be changed based on market conditions

• Direct access to Government departments and their organizations

Advantage of GeM Registration for Buyers:

• It provides proper transparency and ease of buying

• There is direct purchase for the amounts up to ₹25,000.

• L1 purchase for amounts greater than ₹25,000 and less than 5 Lacs.

• We can get a price trends and price comparison from multiple suppliers.

• There is direct notification to sellers and integrated payment system.

• Multiple consignees can be selected for the services

• Buyers get the option to cancel the Product contracts even if the invoice has been generated by seller provided 15 days have expired from the delivery period.

• To improve fair participation in Bid/RA, GeM now ensures that at least 3 sellers have participated and offered products from at least 2 different OEMs. In case a buyer want to proceed with less than 3 resellers or two OEMs/Brands, they have to upload approval from the Competent Authority.

Vendor Assessment

Vendor assessment is basically performed to determine the quality of a product or service. This assessment will basically put into the GeM ratings, and after that the product/service will then be designated verified, It is a filterable parameter that the buyer may utilize in their selection process. This will help buyers to make better decisions for themselves. Vendor assessment is mandatory for all the GeM sellers, It is necessary for certain vendors to get vendor validation. A seller must be firstly registered on the GeM Portal, after that listing of products and set up of an OEM to claim ownership of the products and services they offer is done.

Non manufacturing OEMs, who are brand owners but do not have self owned manufacturing of the products can still claim OEM status if they are having contract manufacturing arrangements with some other manufacturers. During vendor assessment, Such OEM has to provide the contract / agreement between the OEM and the Contract Manufacturer to the assessing agency. This will be used to derive information about Ownership of Manufacturing Site (of the Contract Manufacturer), Manufacturing Capacity (Agreement should indicate to what extent it is committed to the OEM), Product Quality concerns (Both Contract Manufacturer and the OEM have to indicate their own quality control plans) and Availability of Raw Material etc.

From August 1, 2017, it was made necessary to get a Vendor Assessment of the company's profile and the products that are registered on GeM for offering/sale. It is an important step for evaluating the credentials and quality standards of the seller.

Vendor Assessment is performed to determine the quality of a product or service. The assessment will be put into GeM ratings, and the product/service will then be designated verified, which is a filterable parameter that the buyer may utilize in their selection process. This will help buyers make better decisions.

It is a requirement for all GeM sellers. Vendor Assessment, which is necessary for certain vendors, is one aspect of vendor validation. A seller must first register on the GeM portal, then list products and then set up an OEM to claim ownership of the product and services they offer.

Non manufacturing OEMs, who are brand owners but do not have self owned manufacturing of the products can still claim OEM status if they are having contract manufacturing arrangements with some other manufacturers. During vendor assessment, Such OEM has to provide the contract / agreement between the OEM and the Contract Manufacturer to the assessing agency. This will be used to derive information about Ownership of Manufacturing Site (of the Contract Manufacturer), Manufacturing Capacity (Agreement should indicate to what extent it is committed to the OEM), Product Quality concerns (Both Contract Manufacturer and the OEM have to indicate their own quality control plans) and Availability of Raw Material etc.

From August 1, 2017, it was made necessary to get a Vendor Assessment of the company's profile and the products that are registered on GeM for offering/sale. It is an important step for evaluating the credentials and quality standards of the seller.

Types of Listing on Gem Portal:

1. Brand Listing

2. Product and Service Listing

Listing of Brands on Gem

Applicant can list their brand on the GeM portal easily whether:

• Trademark registered

• Brand Owner but trademark not registered

• Unbranded products

Product And Service Listing On Gem

As the process of GeM registration process finished, the dealers, manufacturers, and service providers have to list their products and services on the GeM portal. This process is called product listing on Government e-Marketplace. The products and services of the sellers/vendors will go live on the GeM website after the listing is approved by the GeM authority.

Government Fees for Gem Registration:

How Gem Policy Maintain High Standards of Conduct?

High Standards of Conduct

The highest standards of conduct are expected from both buyers and sellers as far as the Terms and Conditions of the GeM are concerned. Following policy is being laid out, for dealing with deviations from Terms and Conditions. Sellers and buyers who are violating GeM Terms and Conditions will be notified through two lists:

Watch list
Whenever an instance of deviation is brought to the attention of the GeM authorities by any stakeholder, the concerned buyer/seller will be issued a show-cause notice through registered email. During the pendency of the reply and subsequent administrative action, the buyer/seller's name will be put under the watch list.

The buyer/seller whose name is on the watch list, will not be prevented from doing any GeM transactions. But whenever such seller/buyer is making any transaction, such as getting selected for direct purchase, L1, quoting in bids, reverse auction, placing an order, an alert shall be made visible to the buyer/seller indicating that the seller is in the watch list.

Defaulter list
A buyer/seller name will be in the default list, if

• If he fails to reply to the e-mail within the stipulated time.

• If the competent authority decides that, he has made deliberate attempts to breach the terms and conditions of GeM.

Once in the default list, the seller shall be disabled from transacting on GeM for a period ranging from 15 days to one year depending on the seriousness of the lapse. If a seller is disabled for three different occasions, a fourth such event will lead to permanent debarment on GeM.

Buyers Default:

The following shall be considered as Buyer defaults:

1. Refusing to accept the goods without giving any reasons.

2. Rejecting, received goods (in full or in part) without giving any reason.

3. Refusing to issue CRAC even after the stipulated time.

4. Not making payments within the stipulated time.

How Gem Policy Maintain Buyers and Sellers Default:

The following procedure will be followed in dealing with violation of Terms and Conditions:

a) Sellers

1. On detection of the potential default, the seller will be issued a show-cause notice through his registered email, requiring him to file a reply within a maximum period of 7 days. The email shall require him to explain why he shall not be treated as a defaulter for alleged violation of GeM Terms and Conditions.

2. Pending the reply, the buyer/seller will be put under the watch list.

3. If no reply is filed within the stipulated period, his name will be taken to the defaulter list indefinitely, leading to the deactivation of the account.

4. On receipt of the reply, the competent authority will be deciding whether the default is deliberate, if so, his name will be put in the default list for an appropriate time, ranging from 15 days to one year. This administrative action shall be completed within 48 hrs of receipt of reply.

b) Buyers

1. On receipt of a representation from the seller, the buyer will be issued an email, seeking clarification or appropriate action on the alleged default. Pending the reply, the buyer/seller will be put under the watch list.

2. If reply is filed within the stipulated period, the buyer will be notified under the watch list, till necessary action is taken by the buyer for completing the transaction online.

Who Is the Competent Authority Who Tackel Such Defaults?

All officers of GeM of the rank of Deputy Secretary and above shall be the competent authority for the issue of notices and receiving responses in the specific sectors allotted to them. Five Sectors for this purposes is being notified as below:

1. Electronics and Electricals, including software.

2. Automobiles and Taxi Services

3. Paper Products and Office supplies (excluding Electronic items)

4. Structural goods, Heavy goods, and machinery

5. All services except Taxi services.

What Is the Impact of T&c on Ratings?

Performance of the buyer/seller in adhering to the Terms and conditions will form part of the rating of the buyer/seller.

Why to Choose Legal Tax for Gem (Government E- Marketplace)

• Our Professional Team work with all the ethics and professionally with a good team work.

• We communicate with the Departments.

• We provide you proper assistance for around 1 year.

• We provide you accurate information.

• Due to our most efficient professional team we help you to save your time by providing all the services on proper time.

• We constantly follow up with you people or with your team.

• Upload products and getting approvals.

• We always guide you to maintain your ratings.